Meetings

In this section you can list all open Meetings and setup new ones.

There is a list of all future meetings. For each meeting there is the following information and the ability to filter:

• Id: meeting identifier
• Topic: Topic inserted in case of creation of the meeting; and the word «meeting» in case of a quick meeting
• Creator: the person who created the meeting
• Type: Scheduled or quick meeting. By default, only the scheduled meeting is visible. Use the filters to view the quick meeting and / or both.
• Created at: when the meeting was created
• Scheduled at: meeting scheduling date

You can use the command bar on the up right side in order to:

• Create: create a scheduled meeting
• Edit: edit and eventually update the meeting selected from the list
• Delete: permanently delete the meeting selected from the list
• Refresh: refresh the table rows
• Filter: hide/show filters
• Export: export the current table rows in a csv format file
• Copy Link: copy the meeting link to clipboard
• Backgrounds: you can uploads images to use as backgrounds during meetings
• Join Meeting: you can select the meeting (prepared in advance) from the list and click here to join 
• Start new Meeting Now: use this button to instantly activate a new meeting 

Create a Scheduled Meeting

To create a new Meeting click :

and insert: 

• Topic: the subject of the meeting
• Scheduled at: date and time of the meeting (click on the calendar icon  to choose the date and time)
• Duration: move the selector to determine the length of the meeting (minimum 15 minutes). The duration of the meeting is indicative for the participants and will not make the session expire at the end of the indicated time 
• Add Participants (optional): insert here the email addresses of all the people you want to invite to the meeting (insert the address, then click and it will be moved in the Participants List)
• Note (optional): insert here a note about the meeting
• Buttons (optional): choose from the list the custom buttons you want to appear in the user interface (must have been created before). The buttons associated to a meeting will only be available on the user interface of authenticated participants, not for guests
• Feedback: enable/disable the possibility to give a feedback at the end of the meeting. 

Click  to save your new meeting.

Now your meeting is ready, when it's time to start just select it and click :

and the Participants you inserted as email addresses that received the invitation will join you.

You can also click  and invite someone else instantly (those will be considered as Guests, not as Participants).

Create a Quick Meeting

You can easily and quickly create a new Meeting: just click on the  icon and the meeting will be started instantly:

Click  and send the meeting link to the people you want invite to join the conversation. When they click on the link the meeting session is started:

Backgrounds

You can upload images to use as backgrounds during meetings. 

• From the top right buttons, click on the button  to access the Background section
• Upload images, using the Upload button

It is possible to Download or Delete images from Backgrounds section: 

• Click on  button on the top-right corner of the selected image
• Select the action from the menu

Recordings

The Recordings section contains the list of video conversations that have been recorded:

On the right top side of the window you find the commands that can be applied to the Recordings list. Click on:

•  to edit Recording details, e.g. the label
•  to refresh the list
•  to show/hide the filters that can be applied on the list
•  to export the list contents in a csv file.

Set or edit the Recording Label

Click Details 

change or insert the Label name and Save.

Download Recordings

Click on the button Download to download the file containing the recording. The file will contain the meeting session and any other contents belonging to the meeting (e.g. the screen sharing flows). 

When Vidaoo is integrated with another application through APIs, the string Download* indicates a direct download link. 

Recordings Status 

You can filter the list view by Status, selecting one or more of the proposed values:

Recordings have the following status: 

• Failed
• Ready 
• Started
• Processing 
• Deleted: When Vidaoo is integrated with another application through APIs, it is possible to visualize deleted recordings. 

Manage Vidaoo Meetings

You will find how to manage Vidaoo Meetings here!

Advanced Parameters

It is possible to add parameters to the string to be used by a Guest or by an external user (integration via API) to prevent some buttons from being displayed, to skip the welcome page you land when you start a meeting or to inhibit some other functions.

These parameters must be added at the end of the string and can be combined together inserting & among them, like in the following example:

https://vidaoo.xcally.com/join-native/5fb6a10d05e471001154d065?skipWelcome=true&video=false

(it means that the welcome page must be skipped and the videocamera must be disabled automatically).

Here you find a list of these parameters and how to use them:

• skipWelcome: if "true", the user will join the meeting skipping the nickname and devices selection page
• nickname: the string specified will be used as user nickname (only available for not authenticated - guest - users)
• audio: if "false", the user will join the meeting with its microphone muted
• video: if "false", the user will join the meeting with its camera disabled
• mode: if "audioOnly", all video tracks will be disabled (the user will not send and receive video tracks). If "videoOnly", all audio tracks will be disabled (the user will not send and receive audio tracks)
• cameraButton: if "false", hides camera button
• microphoneButton: if "false", hides microphone button
• screensharingButton: if "false", hides screensharing button
• fullscreenButton: if "false", hides fullscreen button
• closeButton: if "false", hides the button to leave/close the meeting
• settingsButton: if "false", hides settings button
• filter=blur applies a blur effect to the background (This parameter can be used in combination with others, like skipWelcome=true)
• filter=mask&backgroundId="imageid" replaces background with the chosen image (This parameter can be used in combination with others, like skipWelcome=true)

NB: Query string parameters are case-sensitive.