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In this section you find the Meetings and the Recordings of your Account.
Meetings
In this section you can list all open Meetings and setup new ones.
There is a list of all future meetings. For each meeting there is the following information and the ability to filter:
Id: meeting identifier
Topic: Topic inserted in case of creation of the meeting; and the word «meeting» in case of a quick meeting
Creator: the person who created the meeting
Type: Scheduled or quick meeting. By default, only the scheduled meeting is visible. Use the filters to view the quick meeting and / or both.
Created at: when the meeting was created
Scheduled at: meeting scheduling date
You can use the command bar on the up right side in order to:
Create: create a scheduled meeting
Edit: edit and eventually update the meeting selected from the list
Delete: permanently delete the meeting selected from the list
Refresh: refresh the table rows
Filter: hide/show filters
Export: export the current table rows in a csv format file
Copy Link: copy the meeting link to clipboard
Backgrounds: you can uploads images to use as backgrounds during meetings
Join Meeting: you can select the meeting (prepared in advance) from the list and click here to join
Start new Meeting Now: use this button to instantly activate a new meeting
Create a Scheduled Meeting
To create a new Meeting click :
and insert:
Topic: the subject of the meeting
Scheduled at: date and time of the meeting (click on the calendar icon to choose the date and time)
Duration: move the selector to determine the length of the meeting (minimum 15 minutes). The duration of the meeting is indicative for the participants and will not make the session expire at the end of the indicated time
Add Participants (optional): insert here the email addresses of all the people you want to invite to the meeting (insert the address, then click + and it will be moved in the Participants List)
Note (optional): insert here a note about the meeting
Buttons (optional): choose from the list the custom buttons you want to appear in the user interface (must have been created before). The buttons associated to a meeting will only be available on the user interface of authenticated participants, not for guests
Feedback: enable/disable the possibility to give a feedback at the end of the meeting.
Click Save to save your new meeting.
Now your meeting is ready, when it's time to start just select it and click on Join:
and the Participants you inserted as email addresses that received the invitation will join you, by selecting language at meeting welcome page and Camera/Microphone/Speaker devices.
You can also click on Copy meeting link and invite someone else instantly (those will be considered as Guests, not as Participants).
Create a Quick Meeting
You can easily and quickly create a new Meeting: just click on the icon and the meeting will be started instantly:
Click Copy address and send the meeting link to the people you want invite to join the conversation. When they click on the link the meeting session is started:
Backgrounds
You can upload images to use as backgrounds during meetings.
Please note that background functionality has an impact on meeting performance. Meetings performance could be slowed down.
Consider that background replacement feature had come out as a prototype and no improvements are expected soon
From the top right buttons, click on the button to access the Background section
Upload images, using the Upload button
It is possible to Download or Delete images from Backgrounds section:
Click on 3 dots button on the top-right corner of the selected image
Select the action from the menu
Recordings
The Recordings section contains the list of video conversations that have been recorded:
On the right top side of the window you find the commands that can be applied to the Recordings list. Click on:
to edit Recording details, e.g. the label
to refresh the list
to show/hide the filters that can be applied on the list
to export the list contents in a csv file.
Set or edit the Recording Label
Click Details
change or insert the Label name and Save.
Download Recordings
Click on the button Download to download the file containing the recording. The file will contain the meeting session and any other contents belonging to the meeting (e.g. the screen sharing flows).
When Vidaoo is integrated with another application through APIs, the string Download* indicates a direct download link.
Recordings Status
You can filter the list view by Status, selecting one or more of the proposed values:
Recordings have the following status:
Failed
Ready
Started
Processing
Deleted: When Vidaoo is integrated with another application through APIs, it is possible to visualize deleted recordings.
Manage Vidaoo Meetings
You will find how to manage Vidaoo Meetings here!
Advanced Parameters
It is possible to add parameters to the string to be used by a Guest or by an external user (integration via API) to prevent some buttons from being displayed, to skip the welcome page you land when you start a meeting or to inhibit some other functions.
Query string parameters are case-sensitive.
These parameters must be added at the end of the string and can be combined together inserting & among them, like in the following example:
(it means that the welcome page must be skipped and the videocamera must be disabled automatically).
Here you find a list of these parameters and how to use them:
skipWelcome: if "true", the user will join the meeting skipping the nickname and devices selection page
nickname: the string specified will be used as user nickname (only available for not authenticated - guest - users)
audio: if "false", the user will join the meeting with its microphone muted
video: if "false", the user will join the meeting with its camera disabled
mode: if "audioOnly", all video tracks will be disabled (the user will not send and receive video tracks). If "videoOnly", all audio tracks will be disabled (the user will not send and receive audio tracks)
cameraButton: if "false", hides camera button
microphoneButton: if "false", hides microphone button
screensharingButton: if "false", hides screensharing button
fullscreenButton: if "false", hides fullscreen button
closeButton: if "false", hides the button to leave/close the meeting
settingsButton: if "false", hides settings button
filter=blur applies a blur effect to the background (This parameter can be used in combination with others, like skipWelcome=true)
filter=mask&backgroundId="imageid" replaces background with the chosen image (This parameter can be used in combination with others, like skipWelcome=true)
It’s also possible to select the desired language through query param, that you have to specify in “locale” and it can take any of the following values:
en
es
it
pt-BR
that are the languages currently supported by Vidaoo.
In this way, if you use Vidaoo through integrations (and allow to your users to reach the meeting page directly), you also have the option of choosing the language that will be used by default for them.
This is an example of use: https://vidaoo.xcally.com/join-native/66a89d4984498d0019fc292a?locale=pt-BR