Contracts and Disposabilities

Owned by Product Knowledge
Last updated: Oct 10, 2024
3 min read

 

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First of all, the difference between contracts and disposabilities is that:

  • a contract is the official agreement between the company and the employee and it determines the time that the employee can work

  • disposability indicates the minimum amount of hours an employee has to work and the maximum number of hours an employee declares to be operative for work.
    For example, an employee working part-time 20 hours per week can declare that he/she is available to work only 20 hours or 24 hours per week.

Contracts

From Admin Contracts, you can set the list of all types of contracts that the company uses for employees. You can import a csv file with your contracts, export existing ones or Add a new one.

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Disposabilities

When you create a contract, you can set any of the limitations or none at all. For example, a part-time employee might not be allowed to work more than 20 hours in a week, while a full-time employee might be limited to 8 hours in a day and 1800 hours in a year.
Another contract might include no limitations on worked hours. You must enter all work time limits for contracts in minutes and to do that, you can go to Admin Disposabilities.

Assign a name, a minimum minutes per day/week/month/year (minimum amount an employee has to work to comply with the contract) and a maximum minutes per day/week/month/year an employee declares to be operative for work.

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In this example you have an employee with 20h part-time contract, who declares that he/she can be operative for a maximum of 25h.

So you need to insert e.g. :

  • minimum minutes per day 240 (4h per day x 60m) - required field

  • maximum minutes per day 300 (5h per day x 60m)

  • minimum minutes per week 1200 (4h x 5d x 60m) - required field

  • maximum minutes per week 1500 (5h x 5d x 60m)

and so on.

 

On Breaks tab you can set:

  • Activity: the pause type to insert automatically

  • Pause duration: expressed in minutes

  • Minimum worked minutes for pause: minimum number of minutes worked before generating a pause

  • Maximum worked minutes for pause: maximum number of minutes worked before generating a pause

So if you value pause field (how long it lasts, minimum worked minutes…) when solve roster finishes the planning, it generates pauses automatically.

Moreover there is an option for Lunch break rule:

 

If you decide to enable lunch break for a disposability you can insert:

  • Lunch break duration: duration of pause expressed in minutes

  • Lunch break minimum worked minutes: number of minimum working minutes after which you can take a lunch break

  • Lunch break maximum worked minutes: number of maximum working minutes after which you can take a lunch break

Scenario
If e.g. employees have to take lunch break of 1 hour, after minimum 4 working hours and maximum 5 hours you can enter:

  • duration: 60 minutes

  • minimum worked minutes: 4h x 60 = 240 minutes

  • maximum worked minutes: 5h x 60 = 300 minutes

By inserting a rule for the lunch break, when solve roster finishes the planning, it generates lunch pauses automatically.

 

Of each disposability, you can decide to view, edit or delete it.

If you try to delete a disposability used by employees, this popup error is displayed.