Chat Channel
Chat Channel Section shows all the interactions managed by the Agents and coming from a Chat on a Website.
Chat Benefits
The Customer and the Agent can exchange chat messages (including files, emoticons, pictures and so on) and have the following benefits:
the Customer can use an easy chat contact point (a snippet on a web page)
the Agent interaction happens inside the XCALLY Motion common environment
the Agent can manage several types of interactions at the same time
the Agent can start a Video Call session with a Customer directly from the chat (this feature is optional and requires an activation from the Administrator. For more information, click here)
the interaction content is shared, easily retrieved and managed
all the Customers information is stored in the Contacts Manager
If your Agent Desktop is running on MAC with OS High Sierra and using the Browser Safari, remember to enable the audio notifications in Safari in order to receive an audio alert for all incoming interactions
Whenever customers interact with the Contact Center using a chat contact point in a website, the Agents belonging to the specific chat channel queue will receive a request on the Omni Desktop interface.
They can reject it and the request is passed to another Agent in the same queue (in this case ChatQueue)
The interaction starts when one agent accepts it: all the others will be notified that the interaction has already been taken by somebody else.
The number of concurrent chat sessions that can be managed by all the Agents is according to the sessions license limit of your system.
Starting a pause during a chat session |
Chat session
Let's see how a typical chat session looks like:
Customer's side | Agent's side |
|---|---|
the customer starts a chat session on a web page, writing a request in a snippet:
| after accepting the notify of the incoming chat request, a new chat tab is opened: Moreover every interaction presents, on the right side of the screen, contextual information that the agent can use (during the session or after it) to manage the interaction/customer with these tabs: You can explore documentation about that on this page |
Agents' message commands:
Type field:
Agents have the possibility to use Markdown elements for formatting text (https://www.markdownguide.org/basic-syntax/). The Chat Snippet will show to the customer the formatted text correctly.
Emoticons
File attachments: it’s possible to attach only a single file per message, whose size is up to 15 MB maximum (if enabled by the Admin in the Chat Website Settings)
Voice Message
The agent can also insert an internal note: explore here documentation about that
On the Agent's side, anytime a message is sent:
a single checkmark means that the system encountered a problem (e.g. the web site page has been closed or things like that). | |
a double checkmark means that the message has been delivered to the chat website |
From Chat to Vidaoo
During the Chat conversation, the Agent can start a Video Call session with a Customer directly from the chat (this command is available in the menu selecting 3 dots only if the Administrator has configured the Video option for the Website the interaction is coming from)
Click on Start Video Call and a separate video session is activated (the number of available sessions set for your Account on Vidaoo must not be exceeded):
and the Vidaoo web link to click to join the video call is shown to the Agent (in the interaction form):
and to the Customer (on the snippet):
During the video call the chat interaction can continue, left to be resumed at the end of the video call or be closed by the agent.
Closing the chat
If the customer closes the interaction, it will be closed also on the agent's side.
If the Agent closes the session clicking on the sign X in the session tab:
and confirm:
The interaction can be simply Closed or Closed & Disposed. You can explore documentation about dispositions on this page.
Moreover, if the Transfer option is set by the administrator in the Settings, the Agent can also see this command in the menu of 3 dots in order to redirect the chat interaction:
You can explore documentation about transfer on this page.
Chat interactions
The down/up arrows near the Last message field indicate if the last message was incoming or outgoing. (Messages sent as Auto-Reply or Secret Notes will not be considered as a Last Message).
You can filter the interaction list by Start Date, Read/Unread, Status (so Open/Closed), Website, Agent (the first one who managed it) or Tag.
Moreover you can search interactions by search button (click here for documentation) or you can use advanced search (click here to read relative documentation).
The interactions in the list can be:
Open
Closed (by an Agent)
Closed Unmanaged (the interaction request has not been managed)
If you see a small number near the contact name, like in the following picture:
it means that new interactions have been received (but not managed) in the same conversation
Clicking on the Interaction row, the agent is able to see all the messages exchanged in the single session, as well as the right side bar information (contact, interaction, customer journey).
Clicking on the three dots menu, the agent can apply the following commands to the selected interaction:
Show the interaction contents
Download a pdf transcript of the interaction, with or without attachments (depending on Agent's permissions)
Close and (eventually) dispose the interaction.